1. Final Copy Checks and General Tips

It is always a good idea to do a final spell check and proofreading – things get by the best of us! We recommend printing out a hard copy as well. It is often easier to proof, and it can be sent with the job so that we have a reference for output. And a PDF is a good idea to send with the files as well.

2. Getting the Electronic Files Ready

The leading layout programs have utilities built right in to collect or package your files to go. They can also alert you to many potential problems. Before collecting your files, we recommend the following:

  • Remove any extra/unused colors from your swatch palettes. Confirm that the remaining colors are what you intended to use, and they are defined properly for the type of print job you are doing.

  • All linked graphics are included. Links have not been broken by renaming graphics after they were placed. Graphics files are not nested, for example: a photo placed in an Illustrator eps, then placed in InDesign – the photo will not be collected by the program in this case.

  • Line art is scanned at appropriate DPI, we recommend 1200 dpi. Grayscale and color art are scanned at appropriate DPI, we recommend 400 dpi. Check to ensure that the DPI for enlarged or reduced graphics has been accounted for

  • There are no ‘hairlines’ or rules less than .25 points in thickness.

  • Bleeds have been extended past the page edges at least .125”.

  • Check your color separations if possible. This is quite easy with InDesign as it has a Separation Preview palette to let you see what colors are used where. In Quark, you currently must print out your separations to check them or make a PDF that can be viewed as separations in Acrobat.

3. Fonts

  • Fonts, both screen and printer fonts are supplied for Type 1 postscript fonts.

  • TrueType or OpenType fonts are acceptable.

  • Bold or Italic text has been created using the font menu and NOT the style menu.

4. Color Considerations

  • Colors are clearly and correctly defined for the type of print job you are doing. A common problem is type imported from Word or another text editor that is defined as an RGB ‘black’ or Auto. This text color appears black on screen but actually separates to cmyk as a very dark muddy brown. It is best to make sure black type is exactly that – 100% Black only.

  • Images are provided as CMYK for process color printing, B/W images are provided as Grayscale.

  • Spot colors are defined as Pantone colors for spot color printing, not process or RGB colors.

  • Color concerns, if any, have been discussed with prepress.

How can we help?

Contact us today.